SQL Cheatsheet: A Simple and Complete Guide

Introduction

SQL (Structured Query Language) is used to interact with relational databases. It helps you to store, retrieve, update, and delete data. SQL is used in almost every industry, from websites to banking systems. If you want to work with data, SQL is a must-have skill. This cheatsheet will give you short and clear definitions, code examples, and key points for the most important SQL topics.

1. SELECT Statement

Definition: Used to fetch data from a table.
Example
SQL
```
SELECT name, age FROM Students;
```
Key Point: Use * to select all columns.

2. WHERE Clause

Definition: Filters records based on a condition.
Example
SQL
```
SELECT * FROM Students WHERE age > 18;
```
Key Point: Works with operators like =, >, <, BETWEEN, IN, LIKE.

3. ORDER BY

Definition: Sorts the result in ascending or descending order.

Example

SQL

SELECT * FROM Students ORDER BY age DESC;

Key Point: Default sort is ascending (ASC).

4. INSERT INTO

Definition: Adds new records to a table.

Example

SQL

INSERT INTO Students (name, age) VALUES ('John', 20);

Key Point: Match the column order with the values.

5. UPDATE

Definition: Changes existing records.

Example

SQL

UPDATE Students SET age = 21 WHERE name = 'John';

Key Point: Always use WHERE to avoid updating all rows.

6. DELETE

Definition: Removes data from a table.

Example

SQL

DELETE FROM Students WHERE name = 'John';

Key Point: Without WHERE, all rows will be deleted.

7. CREATE TABLE

Definition: Creates a new table.

Example

SQL

CREATE TABLE Students (
  id INT PRIMARY KEY,
  name VARCHAR(50),
  age INT
);

Key Point: Define data types clearly.

8. ALTER TABLE

Definition: Changes the structure of a table.

Examples

Add column:

SQL

ALTER TABLE Students ADD email VARCHAR(100);

Drop column:
SQL
```
ALTER TABLE Students DROP COLUMN email;
```

9. DROP TABLE

Definition: Deletes the table and its data.
Example
SQL
```
DROP TABLE Students;
```
Key Point: This action cannot be undone.

10. JOINs

Definition: Combines rows from two or more tables.

Example (INNER JOIN)

SQL

SELECT Students.name, Marks.score
FROM Students
INNER JOIN Marks ON Students.id = Marks.student_id;

Types
- INNER JOIN: Only matching records.
- LEFT JOIN: All records from left + matches.
- RIGHT JOIN: All from right + matches.
- FULL JOIN: All records from both.

11. GROUP BY

Definition: Groups rows based on a column and applies an aggregate function.

Example:

SQL

SELECT age, COUNT(*) FROM Students GROUP BY age;

Key Point: Always use with aggregate functions.

12. HAVING

Definition: Filters groups created by GROUP BY.

Example:

SQL

SELECT age, COUNT(*) 
FROM Students 
GROUP BY age 
HAVING COUNT(*) > 1;

Key Point: Use HAVING after GROUP BY.

13. Aggregate Functions

Definition: Perform calculations on multiple values.
Common ones: COUNT(), SUM(), AVG(), MIN(), MAX()
Example
SQL
```
SELECT AVG(age) FROM Students;
```

14. DISTINCT

Definition: Removes duplicate rows.
Example
SQL
```
SELECT DISTINCT age FROM Students;
```

15. BETWEEN, IN, LIKE

BETWEEN

SQL

SELECT * FROM Students WHERE age BETWEEN 18 AND 25;

SQL

SELECT * FROM Students WHERE age IN (18, 21, 23);

LIKE

SQL

SELECT * FROM Students WHERE name LIKE 'A%';

16. LIMIT / TOP

Definition: Restricts number of rows returned.
MySQL
SQL
```
SELECT * FROM Students LIMIT 5;
```
SQL Server
SQL
```
SELECT TOP 5 * FROM Students;
```

17. UNION

Definition: Combines results of two SELECT statements.

Example

SQL

SELECT name FROM Students
UNION
SELECT name FROM Teachers;

Key Point: Both queries must have the same number of columns.

18. Subquery

Definition: A query inside another query.

Example

SQL

SELECT name FROM Students 
WHERE age = (SELECT MAX(age) FROM Students);

19. Views

Definition: A virtual table based on the result of a query.

Example

SQL

CREATE VIEW Teenagers AS
SELECT * FROM Students WHERE age BETWEEN 13 AND 19;

20. Indexes

Definition: Improve search performance on columns.

Example

SQL

CREATE INDEX idx_name ON Students(name);

Key Point: Indexes speed up SELECT but may slow down INSERT/UPDATE.

21. Constraints

Definition: Rules applied on columns.
Types
- PRIMARY KEY: Unique and not null.
- FOREIGN KEY: Links to another table’s primary key.
- UNIQUE: Ensures all values are different.
- NOT NULL: Prevents null values.
- CHECK: Validates a condition.

Example

SQL

CREATE TABLE Students (
  id INT PRIMARY KEY,
  age INT CHECK (age >= 0)
);

22. DEFAULT Constraint

Definition: Sets a default value for a column if none is provided.

Example

SQL

CREATE TABLE Students (
  id INT,
  name VARCHAR(50),
  status VARCHAR(10) DEFAULT 'active'
);

Key Point: Helps avoid NULL when no value is provided.

23. CASE Statement

Definition: Adds conditional logic inside a query.

Example

SQL

SELECT name,
       CASE 
         WHEN age >= 18 THEN 'Adult'
         ELSE 'Minor'
       END AS age_group
FROM Students;

Key Point: Works like if-else in SQL.

24. EXISTS

Definition: Checks whether a subquery returns any row.

Example

SQL

SELECT name FROM Students s
WHERE EXISTS (
  SELECT 1 FROM Marks m WHERE m.student_id = s.id
);

Key Point: Faster than IN in many cases for large datasets.

25. NOT IN vs NOT EXISTS

Caution: NOT IN fails if any NULL exists in subquery. Use NOT EXISTS for safer logic.

Example

SQL

SELECT name FROM Students
WHERE NOT EXISTS (
  SELECT 1 FROM Graduates WHERE Students.id = Graduates.id
);

26. COALESCE and ISNULL

Definition: Replace NULL with a default value.

Example

SQL

SELECT name, COALESCE(email, 'Not Provided') FROM Students;

Key Point: COALESCE returns the first non-null value from a list.

27. Window Functions

Definition: Performs calculation across a set of rows related to the current row.
Common ones: ROW_NUMBER(), RANK(), DENSE_RANK(), NTILE()

Example

SQL

SELECT name, age,
       RANK() OVER (ORDER BY age DESC) AS age_rank
FROM Students;

Key Point: Unlike aggregate functions, window functions do not collapse rows.

28. Common Table Expressions (CTE)

Definition: A temporary named result set used in a query.

Example

SQL

WITH Teenagers AS (
  SELECT * FROM Students WHERE age BETWEEN 13 AND 19
)
SELECT * FROM Teenagers;

Key Point: Makes complex queries cleaner and readable.

29. Stored Procedures

Definition: A saved group of SQL statements that can be executed repeatedly.

Example

SQL

CREATE PROCEDURE GetAllStudents
AS
BEGIN
  SELECT * FROM Students;
END;

Execution
SQL
```
EXEC GetAllStudents;
```

30. Functions (User-Defined Functions)

Definition: Return a value based on input parameters.

Example

SQL

CREATE FUNCTION GetFullName (@first VARCHAR(50), @last VARCHAR(50))
RETURNS VARCHAR(100)
AS
BEGIN
  RETURN (@first + ' ' + @last);
END;

31. Transactions

Definition: A set of SQL operations that execute together or not at all.

Example

SQL

BEGIN TRANSACTION;
UPDATE Accounts SET balance = balance - 100 WHERE id = 1;
UPDATE Accounts SET balance = balance + 100 WHERE id = 2;
COMMIT;

Key Point: Use ROLLBACK to undo changes if something fails.

32. ACID Properties

Definition: Ensures reliable processing of transactions.
- Atomicity: All or nothing
- Consistency: Valid state before/after
- Isolation: Transactions do not affect each other
- Durability: Changes are permanent

33. Normalization

Definition: Organizing data to reduce redundancy.
Common Forms: 1NF, 2NF, 3NF
Key Point: Normalize to avoid data anomalies. Denormalize only when performance requires it.

34. Foreign Key

Definition: A column that links to another table’s primary key.

Example

SQL

CREATE TABLE Marks (
  id INT PRIMARY KEY,
  student_id INT,
  FOREIGN KEY (student_id) REFERENCES Students(id)
);

35. Triggers

Definition: SQL code that runs automatically on data change (INSERT, UPDATE, DELETE).

Example

SQL

CREATE TRIGGER LogDelete
AFTER DELETE ON Students
FOR EACH ROW
BEGIN
  INSERT INTO DeletedRecords (name) VALUES (OLD.name);
END;

36. SET Operators (UNION ALL, INTERSECT, EXCEPT)

UNION ALL: Includes duplicates.
INTERSECT: Returns common rows between two queries.
EXCEPT: Returns rows in first query but not in second.

Example

SQL

SELECT name FROM Students
INTERSECT
SELECT name FROM Teachers;

37. Backup and Restore

Backup Example (SQL Server)

SQL

BACKUP DATABASE School TO DISK = 'D:\backup\school.bak';

Restore Example

SQL

RESTORE DATABASE School FROM DISK = 'D:\backup\school.bak';

38. TEMPORARY Tables

Definition: Temporary tables exist only during the session or transaction.

Example (MySQL)

SQL

CREATE TEMPORARY TABLE TempStudents (
  id INT,
  name VARCHAR(50)
);

Key Point: Good for storing intermediate results. Automatically dropped at session end.

39. TABLE Variables (SQL Server)

Definition: A variable to temporarily hold table data.

Example

SQL

DECLARE @Temp TABLE (id INT, name VARCHAR(50));
INSERT INTO @Temp VALUES (1, 'John');

40. MERGE Statement (UPSERT)

Definition: Performs INSERT, UPDATE, or DELETE in one statement based on a match.

Example

SQL

MERGE INTO Students AS target
USING (SELECT 1 AS id, 'John' AS name) AS source
ON target.id = source.id
WHEN MATCHED THEN
  UPDATE SET name = source.name
WHEN NOT MATCHED THEN
  INSERT (id, name) VALUES (source.id, source.name);

Key Point: Use cautiously. Complex logic can lead to bugs if not tested well.

41. Recursive CTE

Definition: A CTE that refers to itself. Useful for hierarchical data (e.g., org charts, folder trees).

Example

SQL

WITH OrgChart AS (
  SELECT id, manager_id, name FROM Employees WHERE manager_id IS NULL
  UNION ALL
  SELECT e.id, e.manager_id, e.name
  FROM Employees e
  JOIN OrgChart o ON e.manager_id = o.id
)
SELECT * FROM OrgChart;

42. JSON Data Handling

Definition: Querying and storing JSON in SQL columns (supported in PostgreSQL, MySQL, SQL Server).

Example (PostgreSQL)

SQL

SELECT data->>'name' AS name FROM users WHERE data->>'age' = '25';

Key Point: Useful when data structure is flexible or semi-structured.

43. PIVOT and UNPIVOT

Definition
- PIVOT: Converts rows to columns.
- UNPIVOT: Converts columns to rows.

Example (SQL Server):

SQL

SELECT * FROM
(SELECT subject, score FROM Marks) AS SourceTable
PIVOT (
  MAX(score) FOR subject IN ([Math], [Science])
) AS PivotTable;

Key Point: Makes reporting easier. Avoid overuse in core logic.

44. ROLLUP and CUBE

Definition: Extensions to GROUP BY for creating subtotals and grand totals.

ROLLUP

SQL

SELECT department, role, COUNT(*) 
FROM Employees
GROUP BY ROLLUP (department, role);

CUBE
SQL
```
GROUP BY CUBE (department, role);
```
Key Point: Saves time when generating hierarchical reports.

45. WITH TIES

Definition: Returns additional rows that match the last value in an ORDER BY ... TOP query.

Example:

SQL

SELECT TOP 3 WITH TIES name, score 
FROM Marks 
ORDER BY score DESC;

Key Point: Useful when ranks are tied and you want to return all top scorers.

46. SEQUENCES

Definition: Auto-incrementing number generator independent of tables.

Example:

SQL

CREATE SEQUENCE student_seq START WITH 1 INCREMENT BY 1;
SELECT NEXT VALUE FOR student_seq;

Key Point: More flexible than IDENTITY in some databases.

47. IDENTITY vs SEQUENCE

IDENTITY: Tied to a table. Auto-increments per insert.
SEQUENCE: Independent object. Can be reused across tables or manually advanced.

48. LOCKING & ISOLATION LEVELS

Definition: Controls how transactions read/write shared data.
Levels
- READ UNCOMMITTED: Dirty reads allowed
- READ COMMITTED: Only committed data
- REPEATABLE READ: Prevents non-repeatable reads
- SERIALIZABLE: Strictest, full isolation
Key Point: Choose based on consistency vs performance trade-off.

49. DEADLOCK

Definition: Two or more sessions wait forever for resources locked by each other.
Fix: Reduce transaction size, always lock objects in the same order, use proper isolation levels.

50. EXECUTION PLAN

Definition: Visual or textual explanation of how SQL Server/MySQL/PostgreSQL will execute the query.
Key Point: Use EXPLAIN, SHOW PLAN, or right-click → “Display Estimated Execution Plan” in SQL Server Management Studio.

51. ANALYZE / UPDATE STATISTICS

Definition: Refreshes metadata so the query planner makes better decisions.
Example (PostgreSQL):
SQL
```
ANALYZE Students;
```
SQL Server:
SQL
```
UPDATE STATISTICS Students;
```

52. PARTITIONING

Definition: Divides large tables into smaller, more manageable parts (partitions).
Key Point: Boosts performance on very large tables. Query optimizer uses partition elimination.

53. Sharding

Definition: Horizontal partitioning across databases or servers.
Key Point: Needed for very high scale. Not supported by default in many RDBMS — requires custom implementation or external tools.

54. Temporal Tables (System-Versioned Tables)

Definition: Track historical changes automatically.

Example (SQL Server 2016+):

SQL

CREATE TABLE StudentsHistory (
  id INT,
  name VARCHAR(50),
  VALID_FROM DATETIME2 GENERATED ALWAYS AS ROW START,
  VALID_TO DATETIME2 GENERATED ALWAYS AS ROW END,
  PERIOD FOR SYSTEM_TIME (VALID_FROM, VALID_TO)
) WITH (SYSTEM_VERSIONING = ON);